# Running Webmail on a Synology or QNAP NAS

This is the operator runbook: how to install it, how to keep your mail safe from
anything Docker does to itself, and how to update without holding your breath.
It assumes the NAS is doing other work too, so the stack is deliberately modest:
**one published port, no host networking, memory caps on every container.**

Everything here works on any Intel/AMD Docker host — the NAS parts are just the
specifics for DSM and QTS.

---

## 1. What gets installed

| Container | What it does | Published? |
|---|---|---|
| `web` | nginx: serves the UI, proxies `/api` (incl. the WebSocket) | **yes — the only one** |
| `api` | FastAPI app | no, internal network only |
| `worker-sync` | keeps IMAP connections open, syncs mail | no |
| `worker-jobs` | background jobs (send, backfill, purge, plugin jobs) | no |
| `postgres` | the database | no |
| `redis` | job queues + sync leases | no |
| `backup` | nightly verified database dump | no |
| `meilisearch` | optional better search (see §8) | no |
| `migrate`, `init` | run once at start, then exit | — |

Plugins (calendar, contacts, labels, filters) are baked into the backend image
and their database schema is applied automatically on every start.

**Requirements:** an Intel/AMD NAS with Docker (Synology *Container Manager*,
QNAP *Container Station*), ~2 GB RAM free, and 10 GB+ of disk for a typical
personal mailbox. Nothing is needed from the internet except your mail servers.

---

## 2. Install

### 2.1 Pick where the data lives

This is the single most important decision. Use a **shared folder**, never a
Docker named volume:

| NAS | Use |
|---|---|
| Synology | `/volume1/docker/webmail/data` |
| QNAP | `/share/Container/webmail/data` |

Why: named volumes live inside Docker's internal storage, where Hyper Backup,
Snapshot Replication and HBS3 cannot see them, and where "delete the project" in
the NAS UI can take your mail with it. A shared folder is backed up by the tools
you already run, survives every container operation, and can be copied to
another machine wholesale.

> **Never put this on an NFS or SMB mount.** Postgres on a network filesystem
> corrupts. `./deploy/webmail.sh doctor` checks this and refuses to be quiet
> about it.

### 2.2 Get the code onto the NAS

Enable SSH on the NAS (DSM: *Control Panel → Terminal & SNMP → Enable SSH*;
QTS: *Control Panel → Telnet/SSH*), then:

```bash
ssh admin@your-nas
sudo -i
mkdir -p /volume1/docker/webmail && cd /volume1/docker/webmail
git clone <your-gitea-url>/webmail.git src && cd src
```

No git on the NAS? Copy the folder over with File Station or `rsync` instead.

### 2.3 Configure

```bash
./deploy/webmail.sh init
```

This creates `docker/.env.prod` with a freshly generated `MASTER_KEY` and
database password. Then open it and set:

```ini
DATA_ROOT=/volume1/docker/webmail/data   # or /share/Container/webmail/data
APP_DOMAIN=mail.home.lan                 # your handles become you@this
TZ=Europe/Warsaw
WEB_PORT=8088                            # avoid 5000/5001 (DSM), 8080 (QTS)
WEB_BIND=0.0.0.0                         # or one NAS IP, e.g. 192.168.1.185
```

> ### Copy `MASTER_KEY` into your password manager. Now.
> It encrypts every stored mail-account password. It exists **only** in this
> file. A perfect database backup without this key gives you your mail but not
> your credentials — you would have to re-enter every account password by hand.
> `docker/.env.prod` is `chmod 600` and git-ignored; treat it as a backup
> artefact in its own right.

### 2.4 Start

```bash
./deploy/webmail.sh doctor    # sanity-checks config, disk, filesystem, ports
./deploy/webmail.sh up        # builds the images on first run, then starts
```

First run builds both images. The frontend build wants ~2 GB of RAM: if your NAS
is small or you'd rather not tie it up, build on your PC instead — see §6.3.

Open `http://your-nas:8088/`, create your account, and add a mail account
through the wizard.

### 2.5 Synology Container Manager (UI instead of SSH)

If you prefer the GUI: *Container Manager → Project → Create*, path
`/volume1/docker/webmail/src/docker`, and select `docker-compose.prod.yml`.
Container Manager reads a file named exactly `.env` from that folder, so run
`cp docker/.env.prod docker/.env` first (and re-copy it whenever you change
settings). The SSH route is still the better one — `webmail.sh` gives you the
backup, update, health-gate and rollback logic that the UI has no equivalent for.

### 2.6 Starting automatically after a reboot

Every service is `restart: unless-stopped`, so Docker brings the stack back on
boot by itself. On Synology, make sure Container Manager itself is set to start
on boot (it is by default).

---

## 3. The three things that matter

Containers are disposable. These are not:

| # | What | Where | If you lose it |
|---|---|---|---|
| 1 | **Database** | `$DATA_ROOT/postgres` + nightly dumps in `$DATA_ROOT/backups` | Everything: accounts, threads, flags, calendar, contacts |
| 2 | **Blob store** | `$DATA_ROOT/blobs` | Mail bodies and attachments (re-downloadable from the servers, slowly) |
| 3 | **`MASTER_KEY`** | `docker/.env.prod` + your password manager | Every saved mail-account password, permanently |

Everything else is derived and needs no backup: Redis holds queues and leases,
Meilisearch's index rebuilds from Postgres (§8), and images rebuild from source.

### Backups

Two layers, and you want both:

**Nightly dumps (automatic).** The `backup` container writes a compressed
`pg_dump` to `$DATA_ROOT/backups` at `BACKUP_AT` (default 03:30) and keeps
`BACKUP_KEEP_DAYS` (14) of them. Every dump is verified with `pg_restore --list`
before it counts, so you never find out at restore time that it was truncated.

**Off-box copies (you set this up, once).** Point your NAS backup tool at
`$DATA_ROOT`:

- Synology: *Hyper Backup* → local/remote/cloud destination → include the
  `docker/webmail` shared folder. Add *Snapshot Replication* on a Btrfs volume
  for fast local rollback.
- QNAP: *HBS 3* → the `Container/webmail` folder. Add snapshots on QuTS hero.

A snapshot of a *running* Postgres directory is crash-consistent — it usually
replays fine, but it is not a substitute for the dumps, which are verified and
restorable into a different Postgres version. Keep both.

Also back up `docker/.env.prod` somewhere that is not the NAS.

### Restore drill — do this once, before you need it

```bash
./deploy/webmail.sh status                          # see available dumps
./deploy/webmail.sh restore webmail-20260914-033000.dump
```

It stops the app containers, restores in a single transaction (a failure leaves
the old database untouched), and starts everything back up.

Full disaster recovery onto a new box:

1. Install Docker, copy `$DATA_ROOT` back from your backup.
2. Copy the repo and `docker/.env.prod` — **with the original `MASTER_KEY`**.
3. `./deploy/webmail.sh up`

That's it. If the blob store was lost but the database survived, mail bodies
refill from the mail servers as accounts re-sync.

---

## 4. Updating

```bash
git pull
./deploy/webmail.sh update
```

`update` does, in this order, stopping the moment anything fails:

1. **Takes a verified database backup.** No backup, no update.
2. Builds (or pulls) the new images. A failure here changes nothing.
3. Runs migrations as a one-shot container — **before** any service restarts, so
   a bad migration never leaves new code running against an old schema.
4. Rolls workers first, then API, then web. Sync leases transfer to the
   replacement worker within ~90 s and message upserts are idempotent, so no
   mail is lost or duplicated by a roll.
5. Health-gates for 120 s. **If the new version doesn't come up healthy it rolls
   itself back automatically** and leaves you on the previous version.

To go back manually:

```bash
./deploy/webmail.sh rollback          # previous version
./deploy/webmail.sh rollback v1.2.0   # a specific one
```

Rolling *code* back does not require rolling the *schema* back, as long as
migrations stay expand-then-contract (see `docs/migrations.md` discipline in
`deployment-setup-instructions.md` §9). For the rare breaking migration, restore
the dump that `update` took in step 1.

### Building images elsewhere

Building on the NAS is simple but slow and RAM-hungry. Two alternatives:

```bash
# On your PC — push to your Gitea registry:
REGISTRY_PREFIX=192.168.1.185:8418/claude/webmail ./deploy/build-push.sh v1.0.0
# then on the NAS, set REGISTRY_PREFIX + IMAGE_TAG in docker/.env.prod and:
./deploy/webmail.sh update v1.0.0

# Or with no registry at all — build to a file and carry it over:
./deploy/build-push.sh v1.0.0 --save
# copy webmail-v1.0.0.tar to the NAS, then:
docker load -i webmail-v1.0.0.tar && ./deploy/webmail.sh update v1.0.0
```

---

## 5. Reaching it from outside the LAN

### 5.1 Read this first

**Anyone who can open the page can create an account on it.** Registration is
open by design (it's a personal server), so do not put this straight on the
public internet. Pick one:

- **VPN** (Tailscale, WireGuard, or the NAS's own VPN Server) — simplest and
  safest. The port stays LAN-only.
- **NAS reverse proxy with HTTPS**, restricted by firewall rules to the networks
  you trust.

### 5.2 HTTPS through the NAS reverse proxy

DSM owns ports 80/443, which is why the stack publishes 8088. To put DSM's
certificate in front of it:

*Control Panel → Login Portal → Advanced → Reverse Proxy → Create*

| Field | Value |
|---|---|
| Source protocol / hostname / port | HTTPS / `mail.yourdomain` / 443 |
| Destination protocol / hostname / port | HTTP / `localhost` / `8088` |

Then open **Custom Header → Create → WebSocket** and save. Without that,
`/api/ws` is blocked and the UI stops updating live.

QNAP: *Network & Virtual Switch → Reverse Proxy* — same idea, and likewise
enable WebSocket support.

Session cookies get the `Secure` and `__Host-` treatment automatically as soon
as the app sees an HTTPS request: nginx forwards `X-Forwarded-Proto`, and the
API is started with `--proxy-headers`. Nothing to configure.

---

## 6. Resource usage

Steady state for one or two mail accounts, `SEARCH_BACKEND=pg`:

| | Typical | Cap (`docker/.env.prod`) |
|---|---|---|
| postgres | 150-300 MB | `PG_MEM_LIMIT=768m` |
| api | 150-250 MB | `API_MEM_LIMIT=512m` |
| worker-sync | 120-250 MB | `WORKER_SYNC_MEM_LIMIT=512m` |
| worker-jobs | 150-350 MB | `WORKER_JOBS_MEM_LIMIT=640m` |
| redis / web / backup | < 100 MB total | — |
| **total** | **~0.7-1.2 GB** | ~2.2 GB of limits |
| meilisearch (optional) | 300-800 MB | `MEILI_MEM_LIMIT=1g` |

On a 2 GB NAS: stay on `SEARCH_BACKEND=pg` and drop `PG_SHARED_BUFFERS` to
`128MB`. Tight but workable. On 4 GB+ you have room for Meilisearch.

Two NAS-specific realities worth knowing:

- **Disk hibernation won't happen.** Active accounts hold IMAP IDLE connections
  open and write as mail arrives. That is the feature working, not a bug.
- **Keep NTP on.** Two-factor codes fail on a drifting clock.

---

## 7. Search: Postgres or Meilisearch

`SEARCH_BACKEND=pg` (default) uses Postgres full-text search. No extra
container, no extra RAM, and it is perfectly good for a personal mailbox.

`SEARCH_BACKEND=meili` adds typo tolerance, better ranking and stays fast on
large mailboxes, at the cost of a container and 300-800 MB.

To switch:

```bash
# in docker/.env.prod:  SEARCH_BACKEND=meili  and set MEILI_MASTER_KEY
./deploy/webmail.sh up          # starts Meilisearch automatically
./deploy/webmail.sh reindex     # build the index from existing mail
```

The index is **derived data** — every field it holds also lives in Postgres — so
it never needs backing up. If the Meilisearch volume is lost, or you switch
backends, or search ever looks stale, just rebuild it:

```bash
./deploy/webmail.sh reindex             # upsert everything (safe to re-run)
./deploy/webmail.sh reindex --purge     # drop stale documents first
```

---

## 8. Troubleshooting

| Symptom | Cause | Fix |
|---|---|---|
| `up` hangs on `postgres` | `DATA_ROOT` on NFS/SMB, or wrong permissions | `./deploy/webmail.sh doctor` |
| UI loads, no live updates | WebSocket not enabled in the NAS reverse proxy | §5.2 Custom Header → WebSocket |
| Login works, logs out on reload | HTTPS terminated upstream but `X-Forwarded-Proto` stripped | Use the NAS reverse proxy as documented; don't strip headers |
| "port is already allocated" | 8088 taken by another app | change `WEB_PORT` |
| Mail not syncing | worker stopped, or credentials rejected | `./deploy/webmail.sh logs worker-sync` |
| Search finds nothing after a restore | index not rebuilt | `./deploy/webmail.sh reindex --purge` |
| App won't start after editing `.env.prod` | malformed `MASTER_KEY` | `./deploy/webmail.sh doctor` |

Logs: `./deploy/webmail.sh logs [service] -f`. All logs are capped at 10 MB ×3
per container, so they can't fill the volume.

---

## 9. Command reference

```
./deploy/webmail.sh init             create data dirs + generate secrets
./deploy/webmail.sh doctor           pre-flight checks
./deploy/webmail.sh up [--meili]     start everything
./deploy/webmail.sh down             stop (data untouched)
./deploy/webmail.sh status           what's running, versions, disk, backups
./deploy/webmail.sh logs [svc] [-f]  logs
./deploy/webmail.sh update [tag]     backup -> migrate -> roll -> health-gate
./deploy/webmail.sh rollback [tag]   back to the previous version
./deploy/webmail.sh backup           verified dump, right now
./deploy/webmail.sh restore <dump>   restore a dump (asks for confirmation)
./deploy/webmail.sh reindex [--purge] rebuild the search index
./deploy/webmail.sh psql             database shell
./deploy/webmail.sh shell [svc]      shell in a container
```